Have you ever gotten to the end of a busy day—one in which you rushed breathlessly from task to task—and asked yourself, “Where did the time go today?” It’s not that the things you did weren’t important, but you wonder if they were the most important? Sure, that’s a tension every ministry leader feels from time to time. That’s why today on the Think Orange Podcast, we’re talking all about how to maximize the time we have.
First we’ll hear from Will Hutcherson on what it looks like to juggle multiple ministry responsibilities and why it’s important to focus on what’s most essential in our lives. Then Frank Bealer joins us for a practical conversation on how to switch from a to-do list to a calendar-oriented system. Frank challenges us to take control of the time we have, so we can eliminate chaos from our lives and invest more fully in our ministries and families.
Welcome to Episode 39 of the Think Orange Podcast.
Will Hutcherson talks about mastering the art of juggling multiple ministries (7:22)
We look at our time through the lens of our responsibilities (10:57)
If our only method of time management is reprioritizing, the eventual outcome will be that we drop everything (14:20)
Start by asking the question, “How can I multiply my time?” (16:25)
Explanation of the ideal workweek (17:30)
The concept of “essentialization” (19:45)
You and only you are responsible for the care and health of your soul (21:25)
Interview with Frank Bealer (23:12)
Being realistic and not lying to yourself and your family about what your schedule actually looks like (25:02)
Using a calendar as opposed to a to-do list (27:50)
You don’t need to color-code your calendar because you only have one life (31:45)
Scheduling family time (34:09)
Understanding where the time went today can increase productivity tomorrow (38:11)
How conscientious time management benefits your family (43:02)
Don’t hesitate to ask the question, “When do you need this by?” (44:30)
Clarify the timeline in which you need things from others (47:21)
How to schedule your time, but still be spontaneous (48:35)
Having your calendar under control is a gift to those who work with and for you (49:44)
Showing restraint with when you check your calendar, social media, and email (52:44)
How to utilize “dead times” like your commute or travel (54:28)
Making the transition from work to home (57:30)
As you adjust your calendar, sometimes you’ll get it wrong because it takes time to find your rhythm (1:01:02)
Explanation of Myth of Balance Workshop that begins January 16 (1:01:51)
Dave and Kevin’s final thoughts (1:03:48)
Final challenge: Ask yourself why you feel tension between your family and other priorities on your to-do list (1:08:16)
People, Places & Helpful Resources
Frank Bealer is executive director of Leadership Development at The reThink Group and the CEO of Phase Family Centers. Frank is the author of The Myth of Balance: Thriving in the Tension of Ministry, Work, and Life. Before joining Orange, he was family pastor at Elevation Church in Charlotte, North Carolina. He is driven to helping leaders develop to their full potential. Frank and his wife, Jess, have four children.
Will is the Next Generation Pastor at Next Level Church in Fort Myers, Florida, where he has served since 2007. In addition to leading the Next Generation staff on two campuses, Will is also the primary communicator for middle and high school, coaches youth leaders through his virtual coaching group, listens to 90’s R&B, and cheers for the Tampa Bay Rays with his wife Arianne and their 3 kids.
Quotes from This Episode
Sometimes the things that seem like a distraction today are essential for tomorrow’s success. Click To TweetIf I understand my time and how I operate, then next week will be more productive. Click To TweetWould you rather be a slave to your calendar or to chaos? Click To Tweet
Ideas to Influence the Next Generation
Start with you.
There’s only one of you, and there are things only you can do. Think about the things that matter most to you. Maybe it’s your spouse or your kids. Maybe it’s your relationship with Jesus or your physical health. Maybe it’s a long-time hobby or volunteer opportunity you’re passionate about. Whatever it is that matters most to you, elevate its priority by putting it on your calendar first.
Address the tension.
Sometimes things sneak onto our calendars for the wrong reasons. We say yes because of guilt. We say yes because we’re afraid of missing an opportunity. We say yes because the time was free and isn’t that what you do when there’s nothing else to do. Next time you’re invited to a meeting, event, or social gathering, ask yourself two questions, “Why am I going?” and “What will it cost (in terms of the time I could invest elsewhere)?”
Invite others to help.
We can’t always see the areas in which our lives are chaotic. As you work on managing your calendar, invite your spouse or a trusted friend to lean in and help you see what’s most essential for you to master. Ask them for input on what times of day they think you’re most efficient and when it would be most beneficial for you to unplug, relax, or spend time with family. Your calendar will work best when those closest to you are on board with the routines you’ve established.
Conversation Starters For Your Church
What are three essential tasks we hope each member of our team carries out every week? (Hint: these might not be the same for everyone.)
Does your calendar lean toward chaotic or systematic?
Who are three–five people you need to ensure are on your calendar every single month?
When he’s not working as a pastor at North Point Ministries in Atlanta, Dave is usually making his family cross their arms, roll their eyes, and tap their feet while he takes “just one more quick photo” on family outings. You’ll also often find him up to his neck in “Jewish stuff” as he researches the cultural context of Jesus for his daily Instagram devotions. Learn more about Dave at daveadamson.tv.
Ashley serves as the Director of Middle School Strategy at Orange and the USA Director of Carry 117. She has worked with students in public education, athletic and ministry settings for the last 12 years. She is most passionate about resourcing the local church, communicating on stage, developing leaders, working with students and world missions. In her downtime, you’ll find her watching Friends, cheering on the Cleveland Cavaliers, traveling, reading, or on one of her Fairytale Friday Adventures.
Join Us Next Week
Thank you for listening to the Think Orange Podcast.
We hope you’ll join us for next week’s episode. More importantly, we hope that when you think next generation, you think Orange.